A Bondholder Initiative
Bring Online Voting Back toCampus Cabana
So every Bondholder can weigh in on Campus Cabana's decisions — not just those who can attend in person.
Join 73 Bondholders who’ve signed, including Scott Lamb, Kathryn Ulman, James Lutz
Why E-Voting Matters for Bondholders
Today, having a say in Campus Cabana's decisions means attending a meeting in person or arranging a proxy ahead of time. Work schedules, family commitments, travel, or illness can keep a household from taking part.
E-voting removes that barrier. Bondholders can take part from wherever they are, so decisions reflect the whole community, not just those who make it to a weeknight meeting.
Nothing Goes Away: We're Just Adding an Option
In-person and proxy voting stay exactly as they are. E-voting just adds one more way to cast the same ballot, for the Bondholders who cannot be there in person.
Today
- Must attend in person or send a proxy
- Limited turnout
- Major votes decided by a small share of Bondholders
With E-Voting Added
- One more way to vote, from wherever you are
- More Bondholders heard
- Major votes decided by a broader share of Bondholders
This Isn't New
During COVID, Campus Cabana met online: Bondholders cast their ballots online, and decisions got made. Our by-laws still allow that today, though only when a meeting is held entirely online.
And it's nothing new for clubs like ours. Several nearby already use online voting, including:
Campus Cabana has already proved it works. Extending it to every vote is the natural next step.
Proposed Update to Campus Cabana's Voting By-Law
Here's exactly what would change, and what would stay the same.
What This Amendment Does
- Adds electronic ballots as an additional voting option alongside in-person and proxy voting.
- Electronic votes count the same as in-person and proxy ballots, with no difference in weight or validity.
- Covers every Bondholder vote, not just elections: capital expenditures over $10,000, property matters, removals, and future by-law amendments alike.
- Proxies remain available.
Article VIII, Section 4 — Voting & Proxies (Revised)
Amending Article VIII (Meetings), Section 4, of the By-Laws approved April 27, 2026.
Bondholders shall be entitled to vote at meetings of the Corporation. Any Bondholder may be represented by proxy if not able to attend in person. Voting may be by voice, but ten (10) Bondholders, excluding those represented by written proxy Added: or voting by electronic ballot, shall have the right to demand voting by roll call. If the meeting is held virtually (i.e. online) rather than physically with all the participants in the same meeting space, a proxy is not needed since the vote will be conducted online, one vote per bond, during a time period set by the board (not to exceed 24 hours), using secure software.
Note: One small change: Bondholders voting by electronic ballot are excluded from the ten needed to demand a roll call, on the same logic as the existing exclusion for written proxies. A roll call is a procedure of the meeting floor. The rest of this subsection is carried over unchanged; its online-voting sentence still governs fully virtual meetings, while the new subsection (e) below extends secure electronic voting to any vote.
Bondholders shall be entitled to vote at meetings of the Corporation. Any Bondholder may be represented by proxy if not able to attend in person. Voting may be by voice, but ten (10) Bondholders, excluding those represented by written proxy shall have the right to demand voting by roll call. If the meeting is held virtually (i.e. online) rather than physically with all the participants in the same meeting space, a proxy is not needed since the vote will be conducted online, one vote per bond, during a time period set by the board (not to exceed 24 hours), using secure software.
No Bondholder shall represent more than two (2) proxies from the floor and these proxies must be in writing, presented to the Vice President- Administration prior to the meeting, and signed by the Bondholder whose vote is being represented by proxy. Proxy voting is not applicable to virtual meetings in which the board has made it possible for bondholders to elect board members asynchronously during an extended period of time using secure voting software.
Note: Carried over verbatim from the by-laws approved April 27, 2026.
At every meeting of the members, every Bondholder shall be entitled to one (1) vote. In the case where a bond has been issued to more than one (1) person (such as husband and wife), only one vote may be cast.
Note: Carried over verbatim from the by-laws approved April 27, 2026.
The voting for the election of the Board shall be by ballot.
Note: Carried over verbatim from the by-laws approved April 27, 2026. An electronic ballot cast under subsection (e) satisfies this ballot requirement.
In addition to voting in person or by proxy, Bondholders shall be permitted to vote by secure electronic ballot on any matter put to a vote of the Bondholders.
- 1. Electronic ballots shall be submitted through a secure electronic voting platform approved by the Board, during a voting period set by the Board not to exceed twenty-four (24) hours. Procedures for authentication, ballot secrecy, and vote tabulation shall be adopted by the Board and made available to all Bondholders at least ten (10) days before the meeting at which the vote will occur.
- 2. Electronic ballots shall be counted together with in-person and proxy ballots, and shall carry equal weight.
- 3. A Bondholder who casts an electronic ballot shall not also vote in person or by proxy on the same matter; if a Bondholder does both, only the electronic ballot shall be counted.
- 4. Wherever these By-Laws provide for a vote of, or action by, Bondholders present in person or represented by proxy, a Bondholder casting an electronic ballot on a matter shall be counted as present and voting on that matter, for purposes of the vote.
Note: New. Today, online voting is available only when the whole meeting is held virtually (subsection a). This subsection makes secure electronic voting a standing right for every Bondholder vote: elections, capital expenditures over $10,000, property matters, removals, and future by-law amendments. It is not a per-vote option the Board switches on. Item 1 mirrors the 24-hour voting window in subsection (a). Its 10-day procedures notice matches Section 3's notice period for general meetings; once published, standing procedures satisfy it for special meetings called on shorter notice. Item 3 prevents double voting. Item 4 is the sweep clause: several other provisions (Article IV, Sections 1.a.1–4 and 7; Article XI, Section 3) count only Bondholders "present in person or by proxy," and without item 4 electronic ballots would not count in those high-stakes votes.
Where Things Stand and What Happens Next
1. Learn about the proposal
Review the proposed by-law change that would make e-voting an option in every Bondholder vote, alongside in-person and proxy voting.
2. Add your name in support
Show the Board and your fellow Bondholders that there's real support for adding this option. Strong support is what gets the amendment to a vote.
3. The amendment goes to a Bondholder vote
The by-laws can only be changed by the Bondholders, not by the Board on its own. The Board calls a meeting (ten Bondholders can also require a special one), where the amendment needs a three-fourths (3/4) vote of those present or represented by proxy.
Upcoming
4. E-voting becomes an option
Once approved, future decisions can include e-voting, so more Bondholders can take part.
Upcoming
We'll need you at the meeting
Here's the catch: online ballots aren't yet an option at in-person meetings, so this vote has to be cast in person or by proxy — the limitation we're trying to fix. And this change can only be made by a Bondholder vote. So our job is simple: bring the turnout to get it done.
Stay tuned. We'll let everyone who's signed know as soon as a meeting date is set, and we'll need you there, in person or by proxy, to help it pass. Proxy forms will be distributed with the meeting notice.
Sign the PetitionFrequently Asked Questions
Yes, but only when the whole meeting is held online. The current by-laws provide:
"If the meeting is held virtually (i.e. online) rather than physically with all the participants in the same meeting space, a proxy is not needed since the vote will be conducted online, one vote per bond, during a time period set by the board (not to exceed 24 hours), using secure software."
Fully online meetings are rare; the COVID pandemic was the only time we've needed them. This amendment takes the same secure online-ballot approach the by-laws already allow and makes it available for every Bondholder vote, no matter how the meeting is held.
So why not just hold every meeting online? Meeting format is the Board's call, and in-person meetings are worth keeping: they're where neighbors discuss and debate. This amendment doesn't change how meetings are held. It simply lets you cast your ballot no matter where the meeting happens.
Per the by-laws:
"Special meetings of the Corporation may be called by the Board on five days notice by mail or email to all Bondholders… Also, upon the written request of ten (10) Bondholders to the Secretary, stating the purpose thereof, a special meeting shall be called by the Secretary within thirty days."
"Except for Article III, Sections 4 and 5, these By-Laws may be amended by a three-fourths (3/4) vote of the Bondholders present in person or represented by proxy, at any meeting of the Corporation, provided at least five (5) days' notice of such amendment by mail or email, shall be given to each member."
This means the Board (or ten Bondholders) may request a special meeting, and approval requires a three-fourths (3/4) vote of the Bondholders present in person or represented by proxy, with at least five (5) days' notice of the amendment to each member. Because electronic ballots do not yet count at in-person meetings, this vote itself must be carried by Bondholders attending in person or by proxy. Proxy forms will be distributed with the meeting notice.
73
Bondholders have added their names so far, including:
- Scott Lamb
- Kathryn Ulman
- James Lutz
- Kevin Soper
- Pete & Debbie McIver
- Bon Whiting
- Raymond & Maryrita Wittstadt
- Alise Waicker
- Mary Scott
- Mark Neverosky
- Stanley J. Constantine
- Linsay Clifford
- Tim Thomas
- Clay Ulman
- Colin Soper
- Alison Kelley
- B Kevin Gibbons-O'Neill
- Ashley Amtmann
- Bridget Nadolny
- Elizabeth Soper
- Michael Cohen
- Rita Sigler
- Ann Brugh
- Brendan Moulder
- Gail Thomas
- Alex Waicker
- Phil Ghassemieh
- Marianne McGinley
- Susan Peterson
- Ben Moreland
- David Epstein
- John E. Roach
- Anika Neverosky
- Joe McGinley
- Michael Nadolny
- Jeff Ulman
- Michelle List
- Brian Clifford
- Kathy Lutz
- Jesse Callan
- William Tiedeken
- Katia Callan
- Patrick Brugh
Add Your Name
Add your name to let the Board know that Bondholders want an e-voting option. Every Bondholder can sign, not just one per bond. We will email you a one-click confirmation link, and your signature counts once you confirm.
Join the 73 Bondholders who’ve already added their names.